Board of Directors

The Charter Organing Committee Charter sets out the role, structure and financial management of the Committee. The committee is accountable to the clubs and the members of those clubs that are assigned to this charter for the organisation of the Little League competition and development program which

  • Ensure that clubs in the charter work closely together
  • Ensure strategies are developed to increase and retain participation numbers
  • Oversee the coordination of representative teams 
  • Promote a vibrant competition; and 
  • Ensure Tee-Ball Smash is successful entry level program within the charter

President - The President sets the overall annual committee agenda (consistent with the view of the clubs and members), helps the committee prioritise its goals and then keeps the committee on track by working within that overall framework. All the operational level, the major function of the President is to also facilitate effective committee meetings. 

Vice President - The vice president presides in the absence of the president, works with other officers and committee members, is ex-officio member of all committees, and carries out such duties and assignments as may be delegated by the president. Separate vice presidents may also be selected to oversee individual divisions within the league. If so, one vice president should be selected as the one to preside in the absence of the president. A vice president may manage, coach or umpire, provided they do not serve on the protest committee.

Secretary - It is the duty of the secretary to keep minutes of:

  • All appointments of office bearers and members of the committee
  • The names of members of the committee present at a committee meeting
  • All proceedings of committee meetings and general meetings
  • Distribute the minutes of meetings to all clubs within the charter; and 
  • Distribute and communicate information on behalf of Baseball Victoria to all clubs and members within the charter

Treasurer - It is the duty of the treasurer of the association to ensure:

  • That all money due to the charter is collected and received and that all payments authorised by the charter are made; and 
  • That correct books and accounts are kept showing the transactions of the charter, including full details of all receipts and expenditure connected with the activities of the assiciation.

Additional Charter Roles

Safety Officer - The safety officer coordinates all safety activities including supervision of ASAP (A Safety Awareness Program), ensures safety in player training, ensures safe playing conditions, coordinates reporting and prevention of injuries, solicits suggestions for making conditions safer, and reports suggestions to Little League International through the ASAP system.

Information Officer (recommended but not required) - The information officer manages the league's official home page on active.com, manages the online registration process and ensures that league rosters are maintained on the site, assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis, collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, league members and media, serves as primary contact person for Little League and active.com regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International, and displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience.

Coaching Coordinator - Represents coaches/managers in league; presents a coach/manager training budget to the board; gains the support and funds necessary to implement a league-wide training program; orders and distributes training materials to players, coaches and managers; coordinates mini-clinics as necessary; helps implement www.LittleLeagueCoach.org as the manager-coach education program for the league.

Sponsorship/Fundraising Manager (recommended but not required) -

  • Solicits and secures local sponsorships to support league operations
  • Collects and reviews sponsorship and fundraising opportunities
  • Organizes and implements approved league fundraising activities
  • Coordinates participation in fundraising activities
  • Maintains records of monies secured through sponsorship and fundraising initiatives